Legal Notices

Legal Notice

Privacy Statement

Last updated: October 2020

Helvar is committed to protecting your privacy in conformance with the applicable privacy legislation. We may collect information regarding your visit to our site and your use of our mobile applications. Sometimes we may also need certain personal information to be able to maintain business relationships or provide services that you request, such as our monitoring and maintenance service or other services we may have provided to you. This Privacy Statement explains the principles of the data collection and the purposes of using the data under those situations and informs you of our use of cookies on our website and other services.

Collection of Personal Information

We mainly collect personal data either directly from you or in the course of our business activities. When we need information that personally identifies you or allows us to contact you we may also collect it from public sources (e.g. corporate websites) or by using specific on-line forms on our website, via Helvar’s mobile applications (e.g. ActiveAhead or Active+), our social media channels, through our partner websites or our service portal.

Your information collected includes your name, address (this might be your home address and/or the address where our services are being used), e-mail address, telephone number, location data, job role, and company information. We may also collect information which enables us to provide the service in question, such as photos you may take from your premises. We may also collect information generated from your use of our services or your visit to our website, as well as information on event participation.

We do not collect any sensitive personal data. The connection of the on-line forms is not protected with an encryption program, so please do not send any sensitive information through the on-line forms.

Use of Personal Information

We may process your personal information for the following purposes:

  • To provide and manage our products and services.
  • To manage our customer relations and to provide you the best possible customer service.
  • To deliver services, such as newsletters, training, or support your request or purchase.
  • To conduct marketing campaigns and/or market studies.
  • To develop and personalize our marketing, products, and services to better meet your interests, which may entail profiling.
  • To allow you access to limited-entry areas of our site as appropriate.
  • To alert you to product upgrades, updated information, and other services from Helvar.
  • To maintain and develop our products and/or services and create added value in our business.
  • We also use cookies and similar technologies on our website and other services. For more information on the purposes for which we use cookies, see section ”Cookies” below.

We only process your personal information when we have a legitimate interest in doing so (for example, in order to deliver the service that you have requested) or when there is another legal basis for the processing of your personal data, such as when you have given your consent to the processing or if the processing is necessary for the performance of a contract to which you are a party.

Sharing of Personal Information

We use other companies to provide services entailing the processing of personal data, such as mailing, webinar services, marketing services, website analytics services and IT services. We will only provide those companies with the information to deliver the service, and they are generally prohibited from using that information for any other purpose. We may also transfer personal data to other Helvar group companies.

Helvar may disclose your personal information a) if it is necessary to conform to the law or comply with legal process served on Helvar or b) if required by competent authorities. We may also share your personal information with other Helvar group companies or our distribution partners, where necessary and appropriate. Such disclosures may take place for the purposes set forth above, for example, if you contact us in order to purchase Helvar products or services in a country outside Finland.

International Transfers of Personal Information

We may transfer the personal data we collect about you to countries other than the country in which the data were originally collected, including to countries outside the EU or the EEA. The laws of those countries may not have the same level of data protection as the country in which you initially provided the data. If we transfer your personal data to other countries, we will protect that data as described in this Privacy Statement and in accordance with the applicable law. We will take all appropriate safeguards to protect your personal data. If you wish for more information on these safeguards, please send a message to helvar@helvar.com to contact the liaison officer of data protection matters.

When processing the personal data we carry out the technical and organizational measures necessary for securing personal data against unauthorized access, against accidental or unlawful destruction, manipulation, disclosure, and transfer, and against other unlawful processing.

Retention of Personal Information

We will only retain your personal data for as long as it is necessary to fulfill the purposes outlined in this Privacy Statement that is in relation to you being our customer, for example. We may nevertheless retain certain personal data for the period needed for us to comply with our legal obligations or to resolve disputes.

Controller of the Personal Information

The controller of your personal data is Helvar Oy Ab in Finland (address: Keilaranta 5, FI-02150 Espoo, Finland). You may contact the liaison officer of data protection matters by sending a message to helvar@helvar.com.

Your Rights as a Data Subject

As a data subject, every person whose personal information we have collected has the rights set forth in the General Data Protection Regulation (the “GDPR”).

Every data subject shall have the right to access any information which concerns him or her. In accordance with the GDPR it is possible to rectify, erase, or supplement any personal data processed by us, which is erroneous, unnecessary, incomplete, or obsolete. The data subject may, in certain circumstances, have the right to request the transfer of data to another company or the restriction of the processing. Additionally, the data subject may have the right to object to the processing. The provision of personal data may, however, in certain circumstances be a necessary requirement for the use of the services. Helvar reserves the right to suspend the provision of services or to prevent access to the services if the data subject fails to provide necessary data or requires its deletion.

You also have the right to object to the processing of personal data for purposes of direct advertising, distance selling, or other direct marketing. Every data subject also has the right to lodge a complaint with a supervisory authority.

All requests relating to these rights should be directed to helvar@helvar.com.

 

Expiration

Our website uses both so-called session cookies and persistent cookies. How long cookies are saved on your device can vary. The time when they are scheduled to expire is calculated from the last date you visited the website. When cookies expire, they are automatically deleted. Session cookies are temporary cookie files stored on your browser until you leave our website or at the latest when you close your browser, whereas persistent cookies are saved on your browser until they are deleted by you or until their pre-set duration period expires. The duration periods for persistent cookies vary depending on the purpose for which they are used and vary between one session to 24 months; third-party cookies are stored based on their own privacy policies, please see the list of cookies below for more information.

Terms and Conditions